黑料吃瓜网

The Student Center at the 黑料吃瓜网 is a multi-level facility located in the heart of campus. Our purpose is to provide safe and accessible spaces for programming that enriches the educational experiences of our students and meets the needs of the South Alabama community including students, staff, faculty, and visitors. 

Our facility offers a variety of unique spaces suitable for meetings, performances, programming, and the arts including but not limited to the Terrace, our Student Center Ballroom, the Amphitheater, various lounge areas, and patios. 

Other amenities found in the Student Center include the Mail Hub which also provides printing and copying services, the Food Court featuring several popular food options, the University Bookstore, ATMs, cell phone recharging stations and discount ticket sales. The Student Center also has designated expressive speech areas and designated areas for posting flyers and other marketing materials. 

In addition to these amenities, you can find several of the university departments essential to student engagement during their time on campus such as the Student Government Association, The Division of Student Affairs, the Jag Card ID Office, and Student Involvement which houses Jaguar Productions, Fraternity and Sorority Life and Student Organizations. 

The Student Center also provides spaces and services to facilitate all of your conference and event planning needs such as several meeting and event rooms, outdoor activity spaces, assistance with event coordination, audio/visual equipment, and promotion of marketing materials. 

The Student Center is also proud to provide opportunities for student employment as well as leadership opportunities through our Student Center Advisory Board. 

All spaces in or around the Student Center will be under the supervision of the Director of the Student Center.

Spaces should be left in the same manner they are found at arrival. Please no staples, tape, or paint on any part of facility, fixtures, furnishings, or equipment. Please do not remove any furnishings or equipment from rooms or spaces.

The 黑料吃瓜网 and its colleges and subdivisions follow a policy of nondiscrimination on the basis of race, sex (including pregnancy), sexual orientation, religion, color, national origin, age, or genetic information in admission policies and practices, educational programs, activities, and employment practices according to Title IX of the Education Amendments of 1972. The 黑料吃瓜网 does not discriminate in its student and employment practices in violation of any applicable laws. The 黑料吃瓜网 is an Equal Opportunity/Equal Access educational institution. The 黑料吃瓜网 does not discriminate on the basis of disability. No otherwise qualified person with a disability, solely on the basis of such disability, will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the administration of any educational program or activity including admission or access thereto or in treatment or employment therein by the 黑料吃瓜网.

The following items are prohibited in the 黑料吃瓜网 Student Center:

• Tobacco products
• E-cigarettes
• Self-balancing motorized vehicles
• Non-motorized vehicles
• Animals (except service animals)

This policy applies to materials hung or affixed to University buildings or bulletin boards. It applies to the entire campus except when superseded by written policies of Housing and Residential Life, the Athletic Department, and the Student Center. Individuals authorized by the University to do so may remove materials posted that are not in accordance with this policy. Questions regarding this policy should be directed to the Associate Director of the Student Center.

1. Reservation Process
   Reservations for all flyers, posters, and banners (with the above exceptions) should be made at the Student Center Information Desk located on the second floor. Groups or departments that have their own bulletin board do not need to make reservations for postings on their own board. All reserved flyers, posters and banners must bear the stamped reservation date of the Student Center Services Office except those utilized in spaces designated for a specific organization or department.
2. Criteria
   Posters that announce meetings, programs, and special events sponsored by registered student organizations or academic departments will be permitted in all University buildings. All material must include: the name of the sponsoring group, individual or department and, if necessary, an English translation accompanying the material. Materials may not contain obscene language, drawings, or illustrations. Materials may not make any reference in print or graphics to alcohol. For fundraisers, all beneficiaries of the fund- raising effort must be specified in the promotional material.
3. Guidelines
   Flyer: any paper not exceeding the size 8.5 by 11 inches. Poster: any paper not exceeding the size 24 x 17 inches.
   • All flyers/posters must be approved and stamped by the Student Center Information Desk.
   •  Up to 50 flyers/posters allowed for 黑料吃瓜网 student organizations.
   • Up to 15 flyers/posters allowed for individuals or non-黑料吃瓜网 groups.
   • Not more than 1 flyer/poster per bulletin board.
   • Flyers and posters may be posted in the following building and locations:
     • Administration bldg: Bulletin board in basement. No flyers/posters on first floor.
     Classroom bldgs: Approved bulletin boards
     • MCOB: Approved bulletin boards
     • HPELS: Approved bulletin boards
     • College of Medicine: student lounge bulletin board
     • Library: bulletin board in front lobby
     • Life Sciences: Approved boards on each floor
     • Humanities: in hallway joining two wings
     • 黑料吃瓜网 Mail Hub: approved bulletin boards
     • Shelby Hall: approved bulletin boards
     • Student Recreation Center: must be approved by Director of Campus
     • Recreation
     • Student Center: Approved bulletin boards
     • Student Center Mall: Between two front doors
     • No flyers/posters are allowed on painted surfaces, outside of any building, doors, windows, or trees.
     • All sheet signs must be approved by Student Government Association
     • NO flyers/posters are permitted on vehicles
     
     
     

     If in doubt, please check with the appropriate building staff to determine acceptable locations.

     Exceptions may be made at specific buildings by the appropriate staff or administrative personnel.

     Items must not be hung in a manner which would obscure previously posted (and current) flyers.

     Materials may be posted until the event is completed or for a maximum of 30 days.
     
     The SC staff will remove posters on the last day of each month. All groups are encouraged to remove their own materials in a timely fashion and to remove other dated material when posting their own.
     
     Multi-date events may be posted for an entire semester, however, such posters will be taken down at the conclusion of each semester. Exceptions to time limitations may be made for posters promoting on-going programs that are hosted on campus.
     
     No posters are allowed on painted surfaces, the outside of any building, doors, glass, or trees. Exceptions may be made for location of flyers within a building IF the information pertains specifically to use of that building (i.e.: No Smoking, Hours, etc.). Special regulations governing student campaigns may be adopted by the SGA Election Committee.
     
     Failure to comply with the above rules may result in the suspension of poster privileges for offending organization(s) and/or individuals.
     
     
4. Special Rules for Posting Banners in the Student Center
   These rules for posting in the Student Center apply to registered student organizations, academic and administrative departments. Organizations and departments wishing to hang banners must reserve a location with the Senior Associate Director of the Student Center located in RM 150. 
   
   Banners may only be hung from 2nd floor lobby rail and only. Banners may not exceed 3 feet in width and 10 feet in length. Student Center staff will take down banners exceeding these dimensions.
5. Sheet Signs
   You must be given permission by SGA to put up a sheet sign. Sheet signs may be hung outdoors only, and can only be utilized to announce upcoming events of approved and registered 黑料吃瓜网 student organizations, and academic departments, and by SGA election candidates for campaign purposes. Sheet signs advertising an event may be hung seven days prior to the specified event and must be removed within three days following the event. All other sheet signs may be posted for a maximum of 30 days.
   
   Each sheet sign must indicate the name of the associated University group or individual. Sheet signs must be hung between two trees, must be hung with biodegradable cord and may be placed anywhere on campus except the Mitchell Center and its grounds, Moulton Tower and Alumni Plaza, or within 200 yards of the perimeter of the campus. Except for University sponsored event signs, the sheet signs may be no larger than five feet by seven feet and must not obstruct or impair visibility related to roadways or the ingress and egress to a building or area of campus. A maximum of four sheet signs per event or SGA candidate will be allowed on campus at any given time. Any sheet signs that are not in full compliance with this policy are subject to removal and disposal without notice.
6. Chalking
   Chalking is allowed only on natural gray concrete sidewalks and streets that are subject to being washed by the rain, and the chalk used must be washable. No chalking can occur on sidewalks or building entrances that are covered in any way, nor on any type of brick or concrete pavers. Chalking is not allowed on walls, doors, windows, trees or any vertical surfaces. Organizations or persons who violate this policy may be charged for time and materials to remove the chalk.
7. Special Rules for Directional Signage
   Small directional signs (no larger than 18鈥� x 24鈥�) may be placed in outdoor grass areas within ten feet of roadways for events for which University space has been reserved when the majority of expected attendees are not members of the campus community. Directional signs must be placed the day of such event and removed at the conclusion of the event.

The 黑料吃瓜网 recognizes and supports the rights of students, employees, and visitors to engage in expressive activities in a lawful manner on campus. The purpose of this policy is to promote the free exchange of ideas and the safe and efficient operation of the University. The primary missions of the University are to provide teaching, research, community service, and healthcare through on-going instructional programs, sponsored and conducted by a member of the faculty or department of the college or university, or an organization registered with the Student Organizations Office. In balancing the rights of students, employees, and guests to speak on campus with the University鈥檚 need to preserve and protect its property, students, employees, and visitors, expressive activities may be subject to reasonable regulation with regard to the time, place, and manner, whether inside buildings or outside on campus grounds. University employees will not consider the content of expressive activities when enforcing this policy.

Within this policy 鈥渆xpressive activities鈥� include:

• Meetings and other group activities of registered 黑料吃瓜网 student organizations;
• Speeches, performances, demonstrations, rallies, vigils, and other similar events by students, employees, and visitors
• Distribution of literature, such as leafleting and pamphleting; and
• Any other expression protected by the First Amendment to the U.S. Constitution.

Nothing in this policy is intended, nor should it be understood, as an endorsement or approval by the 黑料吃瓜网 of any speech or demonstration on campus beyond rights existing under federal law, state law or University regulations.

For the complete policy see pages 126-129 from the Lowdown.

Meeting Spaces
Meeting spaces are rooms in the Student Center which can be reserved for smaller meetings and lower-capacity, one-time events. Meeting spaces are equipped with basic audio/visual equipment including a laptop, a television, and white board. Meeting spaces come with a variety of room set up options although these are adjusted to accommodate the expected number of attendees and remaining fire code compliant. 

Special Event Spaces
Special event spaces are designated for large-scale, one time events. Most of these spaces have a minimum and maximum occupancy. These spaces include the Ballroom, the Terrace, the Amphitheater, and the patios. Occasionally, these spaces could also include lobbies and lounge areas. 

Non-reservable Spaces
All office suites in the Student Center are non-reservable spaces. Lounge spaces are also considered non-reservable spaces unless an exception is given by the Director of the Student Center or their designee. Additionally the north and west patio spaces are not available to be reserved. 

 

Reservation Request Method: All reservation requests must be submitted via the EMS system. Under no circumstances will the Student Center schedule events or activities in or around the Student Center without a reservation request submission through EMS. 

Meeting Rooms: Reservation requests must be submitted a minimum of 5 business days in advance of the requested date. 

Special Events: Reservation requests must be submitted a minimum of 14 business days in advance of the requested date. 

Conferences or Camps: Reservation requests must be submitted a minimum of 30 business days in advance of the requested date. 

Event Contacts: All reservation requests must include two event contacts- a primary contact and a secondary contact. 
If the reservation request is from an Off-Campus Group, one of the contacts listed must be the university designated sponsor. 

Event Description: All reservation requests must have a thorough Event Description. The description must include who, what, when, where, why and for whom. Event requests without a proper event description will be dismissed, including Mall Info Table reservations. 

Turnaround Correspondence for Requests: The Student Center aims to respond to reservation requests within 3-5 business days.

Changes to Event Set Up: Any changes to an approved reservation request must be submitted at least 5 business days in advance of the event date. Large-scale events or elaborate set up requests must be submitted at the time of the reservation request. 

If there are large or significant setup changes, those must be requested no later than 5 business days and must be approved by professional staff from Student Center Services. 

Early Set Up or Next Day Break Down: If the event would require set up the day before or require tear down of the event the next day, this request must be included as part of the original reservation request and room reservation policies and pricing will be in effect for these reservations. 

Food Waiver Forms, Insurance, and Police: Any additional documentation required for an event must be submitted and/or paid no later than 5 business days before your requested reservation date. 

Submission of required forms, insurance or police payment does not guarantee request approval. 
If required forms or any other required documentation is not submitted to the Student Center in the required time-frame, the reservation request will not be approved. 

Registered Student Organizations and Outside Groups: 黑料吃瓜网 Registered Student Organizations and Off-Campus Groups may pay through online payment (link attached to an invoice) or through check.

Checks may be dropped off at the Student Center Services office in Suite 150 in the Student Center.
Checks must be made out to Student Center Services and have the event name listed next to For. 
University Departments: 黑料吃瓜网 departments must pay through an interdepartmental transfer. The comments on the interdepartmental transfer must include the name of the event, the contact person, and the date of the event. 

Payment Deadlines: 
Off-Campus Groups: Payment is due in full 10 business days after the invoice is sent.

Registered Student Organizations: Payment is due in full 15 business days after the invoice is sent.

University Departments: Payment is due in full 15 business days after the invoice is sent. 

Late Fees: If payment is not received by the due date listed on the invoice, an additional $50.00 late fee will be added to the invoice and a new invoice will be sent. For every deadline that is missed, another $50.00 fee will be applied until the invoice is paid in full. 

The Student Center recognizes the importance and value of organizations working together in event planning. For the purpose of event reservations and billing however, only one organization may be considered the 鈥渟ponsor鈥� of the event. This organization鈥檚 representative will act as the planning liaison with the Student Center and that organization will be responsible for any charges, if necessary, associated with the reservation.

Reservations must be used for intended purposes only and may not be re-assigned to any other group or individual. It is not permissible for a registered student organization or university department to 鈥渇ront鈥� for an external group or individual in order for the group or individual to receive a preferential rate. If this is found to have occurred, the campus sponsor will be held responsible for the entire bill, and charged at the appropriate external group fee.

In order to lease event space at the 黑料吃瓜网, Non-黑料吃瓜网 person(s) or group(s) must secure formal sponsorship for that activity from an active, recognized 黑料吃瓜网 student organization or a 黑料吃瓜网 academic or administrative department. The documentation required by the University from the non-黑料吃瓜网 group or individuals can be found at: http://eventrequest.southalabama.edu. The Non-黑料吃瓜网 groups or individuals are responsible for any applicable usage fees, personnel fees and insurance coverage, as well as the cost of any public safety staffing which is deemed necessary at any time by 黑料吃瓜网.

Any 黑料吃瓜网 student organization or 黑料吃瓜网 department participating as a sponsor of the Non-黑料吃瓜网 event must have no less than one (1) authorized representative present for the duration of the event. Additionally, the sponsoring department or group will be held responsible for any unpaid costs or property damage associated with the event.

This policy must be read in conjunction with all other 黑料吃瓜网 policies governing the same, including but not limited to the policy entitled Use of University Space, Facilities, and Grounds, the link to which is: Use of University Space, Facilities, and Grounds Policy in the Lowdown.

 

With the hours of operation in mind, we want to remind all event or meeting requestors and attendees that the building does not open until 7:00am therefore, access time to event or meeting spaces cannot be before 7:00am. All events and meetings must take place within building operating hours. 

4-Hour Block Requirement: Reservations are scheduled in 4-hour blocks, with room reservation fees applied accordingly. The 4-hour block includes access time. If you require spaces for all day, you will be charged for two 4-hour blocks. 

Minimum 2- Hour Block Reset: A minimum of one 2-hour block is required between events to allow for proper room resets. More time may be required depending on breakdown and setup needs. 

Off-Campus Groups, any event that will have off-campus guests, or any high-risk event must procure insurance for their event in compliance with 黑料吃瓜网 policy. 

Insurance Requirement: In the event insurance is required, further instruction will be included in correspondence from the Student Center staff. 

TULIP: 黑料吃瓜网鈥檚 Tenants鈥� and Users鈥� Liability Insurance Policy is a program that provides special event liability coverage for third parties using university facilities. 

Sponsorship for Off-Campus Groups: Formal sponsorship for the activity must be secured from an active, recognized University of South Alabama student organization or a 黑料吃瓜网 academic or administrative department.  The 黑料吃瓜网 sponsoring entity must have no less than one representative present during all activities, including, but not limited to, set up, event and tear down of the requested space.  The 黑料吃瓜网 sponsoring entity will be responsible for any unpaid costs or damages associated with the event.  
The name and contact information of the event sponsor(s) must be submitted to the Student Center at the time of the reservation request. If not included, the request will be dismissed. 

Under 19 Participants: Events involving persons under the age of 19 will require waivers from a parent/guardian. 

Proof of Coverage Deadline: Proof of insurance coverage in compliance with 黑料吃瓜网鈥檚 TULIP policy must be submitted to the Student Center at least 5 business days in advance of the requested reservation date.

Submission of required forms, insurance or police payment does not guarantee request approval. 

Use of Vendors or Rentals: Use equipment of outside vendors or personal equipment subject to approval by the Student Center and must be included in the original Reservation Request Submission (i.e. chairs, dunk tanks, tables, lighting, decorations, linens, staging, AV equipment, photo booths, food service/catering) Failure to do so may result in event cancellation or damages fee. 

Use of University Property Outside the Student Center: If the event host requires additional furniture or equipment from other University facilities, that need must be included in the original reservation request submission. It is also the responsibility of the event host or university designated sponsor to arrange for those items to be dropped off and picked up from the Student Center. 

Drop off and pick up times must be scheduled during regular operating hours.
 If drop off and pick up times need to be scheduled for the day before or the day after the event requiring storage of the items, an additional room will need to be reserved to accommodate this request and it must be included in the original reservations request submission. 

Customized Set Ups: The Student Center has developed various layout set ups for each of the reservable spaces, but if an event requires a unique set up, the event host are required to meet with Student Center Event Specialists staff no later than 30 days prior to the event to develop a customized diagram. 

It is the responsibility of the event host(s) or university designated sponsor to secure parking for guests. Parking information may be attained by contacting Parking Services at (251) 461-1481.

Parking on Weekends: If an event is approved for a weekend or any other time outside of the Student Center鈥檚 operating hours, parking for the event may not be an issue as most of the parking lots would likely be vacant. The Student Center still highly recommends that all event hosts reach out to Parking Services in case there are other events happening on campus that may affect parking and roads on campus. 

All catering more than $250.00 must go through Aramark. You can contact them by phone at (251) 460-7948 or catering@southalabama.edu

Food Waivers: If an event would like to have outside catering the event host or the university designated sponsor must obtain a food service waiver. Food service waivers must be submitted 5 business days before the requested event date. 

A submission of a food service waiver does not guarantee an event approval. 

Day of Event: If the event has been approved, an approved Food Service Waiver must be present at the event(s) not catered by 黑料吃瓜网 Dining Catering Services. 

黑料吃瓜网 Dining (Aramark) is the exclusive provider for all alcoholic beverage service on campus.  All procedures for service of alcoholic beverages will be strictly enforced.

Alcohol Approval: All requests for permission to serve alcohol at a function on campus must be submitted to the Vice President of Student Affairs (VPSA) at least 5 business days prior to the date of the event.
Police Presence: If alcohol is present at an event, the Vice President for Student Affairs may require police presence. 

Laptops in Meeting Rooms: Laptops and other computer equipment are not kept in reservable spaces. If you require a laptop and HDMI cord to connect with the television screens in the meeting rooms, this request must be included in your original reservation request submission. 

The Student Center has a limited inventory of laptops and these will be distributed in accordance with approved reservations, meaning, if an event host or university designated sponsor waits until the day of the approved event or activity to request a laptop, there is a chance one would not be readily available. The Student Center highly recommends bringing your own laptops and adapters if needed. 

Ballroom and Terrace: Podiums with computers are provided in the Ballroom and the Terrace. Additionally, there are HDMI plugs for any other equipment an event host or university designated sponsor may bring. Microphones are also available for the Ballroom and Terrace but must be requested in the original reservation request submission. 

Clickers: The Student Center does provide clickers for presentations; however, this amenity is not guaranteed. The Student Center advises that event hosts or university designated sponsors bring such equipment with them. 

Microphones:  The microphones we provide are designed to be used as close to the mouth as possible for optimal sound capture. When using the microphone, ensure that it is positioned near your mouth, but do not place it directly on your mouth. Proper placement is key to clear audio delivery.
The further the microphone is from the mouth, the louder you will need to speak for your voice to be captured clearly. To avoid distortion or difficulty hearing, please keep the microphone as close to your mouth as comfortable without touching it.

The Student Center typically does not adjust microphone volume levels directly due to the potential for audio feedback and system interference. If you find the microphone volume needs to be adjusted, please contact a Student Center Services representative for assistance. They are the only authorized personnel who can make changes to the volume.

Technology Troubleshooting: To avoid being charged with any damage fees associated with technology, event hosts or university designated sponsors should contact the Student Center front desk to request help with any technology issues. 

Security

The 黑料吃瓜网 requires police presence for security purposes at any large-scale, late-night event. Additionally, the Student Center reserves the right to require event hosts to secure police presence for security purposes at any event. 

Attendance/Police Requirement: 黑料吃瓜网 policy dictates that for every 100 people there must be at least one 黑料吃瓜网 Police Officer present, however, the Student Center and the 黑料吃瓜网 Police Department reserve the right to determine if a larger police presence is necessary and the event host or university designated sponsor will be financially responsible for the applicable fees. 

Hosts鈥� Responsibility: It is the responsibility of the event host or university designated sponsor to inquire and secure the police presence necessary for their event. 

Fees: The 黑料吃瓜网 PD requires a fee of $35 per police officer present at an event. These fees must be paid in full to the 黑料吃瓜网 Police Department and proof of payment must be submitted to the Student Center no later than 5 business days before the requested reservation date. 

Safety

黑料吃瓜网 reserves the right to terminate a reservation, even if the activity is in progress, if:

• Property or furnishings are being damaged as a result of the activity
• The activity is endangering the health or safety of patrons
• The activity is interfering with the processes of the University or infringing on the rights of others
• Information given on the reservation request changes substantially without the expressed approval from the Student Center
• To move the location of the event for practical reasons, including but not limited to safety and appropriateness of space

Requesting organizations agree to follow fire safety regulations and procedures, including the proper exit procedures, room capacity and room setup requirements. In the event there is a failure to meet such requirements and procedures, the Student Center may take appropriate action, including turning individuals away from the event or canceling the event, even if it is in progress.

Failure to follow all policies and procedures will result in denial of future reservations and/or payment for incurred damages.

Event Designer or Event Coordinators: Use of a third-party event designer or coordinator is welcome, however, if there will be a third-party event designer, decorator, or coordinator assisting with the planning of an event, it is required that the event host or designated university sponsors and the event designer or coordinator meet with the Student Center. 

It is the responsibility of the event host or university designated sponsor to schedule this meeting at least 14 business days from the requested event date. 

Linens and Table Skirts: Table linens are not provided by the Student Center, however, if you are using Aramark for catering services, they will provide all the table linens needed for the event. Any special requests concerning table linens will need to go through Aramark. If the event is utilizing outside catering, the responsibility for linens falls to the event host(s). 

Adhesive on Walls: It is not permitted to adhere anything to the walls in any of the reservable spaces in the Student Center. 

Allowed Items: Painter鈥檚 tape, battery-operated tea lights or other battery-operated candles or lights, faux plants, balloons, centerpieces, or any other approved decoration.

Prohibited Items: Glitter, confetti, candles, string lights requiring an electrical outlet, fog machines, water balloons, sparklers, dry ice, push pins, staples, duct tape, scotch tape, ceiling decoration or any other decoration that could potentially damage or alter the facility. Additionally, there can be no painting, spraying or unauthorized construction of decorative materials in the spaces. 

Use of any prohibited items or any unapproved decorative elements will result in damage and cleaning fees. If an item is not listed, please feel free to reach out to the Student Center to ask if it may be used in order to avoid potential damage or cleaning fees.